Content Management System

Content Management System

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A Content Management Systemabbreviated as CMS, can be explained as it is an application and tool that enables the user to create, edit, review, modify and published in a central interface.  Many CMS available in the market are web-based GUI, enabling the publisher to access the system through internet.
These systems of content management provide procedures to control the data in a shared environment. The procedures can be manual steps or an automated.  CMSs are mostly used to run websites like blogs, news, and shopping. Now-a-days most of the organization or other websites uses CMS to built their own screens.  A complete website can be built in a very short time with very less time and minimum technical knowledge.

Features of CMS
The main feature of content management system,
  • It is a simple system with more features.
  • The CMS helps in storing and organizing the user files, and maintains version details to their data.
  • The CMS feature’s includes web-based publishing, format management and searching options. 
  • Whenever an existing file is modified / edited the CMS will automatically increase and update its version number and related details.
  • In a CMS a user can maintain documents, contact details or any kind media files.
  • CMS acts as a centralized repository to store the user data or files.
  • The user expertise level can be limited.


The two elements of Content Management System are,
  • Content management application (CMA) is the user interface where the user will add, edit and delete the content from a Web site.
  • Content delivery application (CDA) is the compilation layer where the system compiles the user data and updates the same to the Web site.

Types of Content Management System

Web content management system is an application to create, manage, store and deploy content on Web pages. Web content may be Document, Media, Code or a Simple Text that displays content or interacts with the user.

Component content management system specializes in the creation of documents from component parts. For example, a CCMS that uses DITA XML enables users to assemble individual component topics into a map structure.  This ensures that content is consistent across the entire documentation set.

Enterprise content management system is an enterprise content management system that organizes the documents, contacts and records related to the processes of an organization.

The very commonly known open source content management system are Drupal, Joomla and WordPress, developed in PHP and MySQL, these CMS comes with different facilities for the end users.  A user with very limited expertise can also create and publish their content in simple steps.  They also provide different themes for user interface, and all their designs are customizable.


Finally, we understand that the CMS’s are designed for Web publishing will provide options and features to index and search documents and also specify keywords and other metadata for search engines.

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